As part of our annual full board meeting last week, we worked with David

Alexander regarding the Idaho Library Association. Part of this work included

a discussion of the organizational structure of the association, efficiencies,

eliminating redundancies, and processes. We also reviewed the vision,

mission, values, functions, and services provided by ILA. It was an intensive

workshop and we have a much clearer focus for all of us.

Now, we would like your input! Three sub-committees have been created as part

of the ILA Board of Directors Task Force. We are asking for volunteers to

serve. Choices include Governance and Bylaws, Environmental Scan, and

Transparency and Documentation. Please take a look at the Sub-Committee

Charges. I hope to have them posted on the website as well. If you are

interested, or have questions, please contact me directly by email

lgelskey@haileypubliclibrary.org or phone at 208-788-2036. I will then put

you in touch with the appropriate contact person. Please respond quickly as

we have a lot of work to complete in a short amount of time. We hope to have

our first report on governance out by the next ILA Executive Committee meeting

scheduled for April 19, 2019. Further details are listed below.

Thanks!

LeAnn Gelskey

ILA Co-chair

ILA Board of Directors Task Force

Sub-Committee— Governance and Bylaws

Authority & Charge

1. The overall Task Force will function as an Ad Hoc Committee of the

Board reporting its findings and recommendations to the Board. Sub-Committees

will report to the Task Force, which will be comprised of the executive

committee.

2. Charge: Examine and revise board policy and governance documents,

including position descriptions and committee charges and organization.

Assemble a Board Policy Manual from existing and new documents. Recommend a

new Board Structure for increased operational efficiency.

3. Timeline: Present Report to ILA Executive Committee by April 19th ,

2019.

Deliverables

1. Draft Board Structure

2. Draft Bylaws

3. Draft Position Descriptions

After the required votes of the board and membership to approve changes,

members of this group will be tasked with weeding the shared google drive and

compiling accessible manuals as necessary.

Membership

4. Co-President Kate Lovan will serve as Chair and appoint members.

Scope of Operation

5. The Task Force will meet and complete tasks independently as the Chair

deems necessary.

6. The Task Force may invite members, outside advisors or other

individuals to serve the committee and its purposes, but such persons will not

have voting power.

Responsibilities

7. The Task Force will examine the internal workings of the ILA Board,

bringing recommendations for greater governance and operational effectiveness.

ILA Board of Directors Task Force

Sub- Committee—Environmental Scan

Authority & Charge

1. The overall Task Force will function as an Ad Hoc Committee of the

Board reporting its findings and recommendations to the Board. Sub-Committees

will report to the Task Force, which will be comprised of the executive

committee.

2. Charge: Conduct an Environmental Scan of the ILA: membership, internal

and external conditions.

3. Timeline: Present Report to ILA Executive Committee by June 28th,

2019.

Membership

4. The Vice-President Erin Downey will serve as Sub-Committee Chair and

will appoint members.

Scope of Operation

5. The Task Force will meet and complete tasks independently as the Chair

deems necessary.

6. The Task Force may invite members, outside advisors or other

individuals to serve the committee and its purposes, but such persons will not

have voting power.

Responsibilities

7. The Task Force will survey the member and non-member librarians

throughout the state to determine their needs and interest in relation to the

ILA mission.

Environmental Scan Components:

The ILA Task Force Environmental Scan shall include:

8. SWOT—Internal

[strengths, weaknesses, opportunities, threats]

9. STEEPLED—External

[sociocultural, technological economic, environmental, political, legal,

education, and demographic]

10. Member & Non-Member Survey

11. Gap Analysis

ILA Board of Directors Task Force on

Transparency and Documentation, Sub-Committee Charter

Authority & Charge

1. The overall Task Force will function as an Ad Hoc Committee of the

Board reporting its findings and recommendations to the Board. Sub-Committees

will report to the Task Force, which will be comprised of the executive

committee.

2. Charge: Standardize and share documentation in a variety of ways, as

needed. Engage the greater library community in the change process, soliciting

input and fostering connection.

3. Timeline: Present Report of activity to ILA Executive Committee by

August 28th, 2019.

Membership

4. Co-President LeAnn Gelskey will serve as Chair and will appoint

members.

Scope of Operation

5. The Task Force will meet and complete tasks independently as the Chair

deems necessary.

6. The Task Force may invite members, outside advisors or other

individuals to serve the committee and its purposes, but such persons will not

have voting power.

Responsibilities

7. The Sub-committee will examine the bylaws and procedural documents of

the ILA Board, bringing recommendations for greater governance and operational

effectiveness.